Property and Procurement Officer

Job Description

• Oversee and manage scout, branch fit-outs, relocations, and refurbishments
• Coordinate branch fit-outs, maintenance works, and contractor activities
• Maintain records of leases, utility bills, and property documents.
• Coordinate with landlords, contractors, and service providers where required.

Procurement Support

• Assist in sourcing quotations from approved vendors and suppliers.
• Prepare purchase requisitions, purchase orders, and procurement documentation.
• Follow up on deliveries and ensure timely supply of goods and services.
• Maintain procurement records and supplier databases.
• Support vendor evaluations and ensure compliance with procurement procedures.
• Track procurement budgets and report variances where necessary.

Asset & Inventory Management

• Assist in maintaining the fixed asset register and inventory records.
• Support tagging, tracking, transfers, and disposal of company assets.
• Conduct periodic stock and asset verification exercises.
• Conduct impairment tests.

Administrative Duties

• Prepare reports, project plans, and updates for all departments when necessary.
• Maintain proper filing of contracts, quotations, invoices, and approvals.
• Support compliance with company policies and operational procedures.
• Review and monitor lease agreements.
• Prepare a monthly rental schedule.

Qualifications & Experience

• Diploma or Degree in Procurement, Purchasing & Supply, Property/Facilities Management,Project management or a related field.
• Membership with a relevant professional body is an added advantage.
• 1–3 years of experience in procurement, property and project management.

Skills & Competencies

• Project management
• Good communication and interpersonal skills.
• Strong organizational and administrative abilities.
• Attention to detail and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic negotiation and vendor management skills.
• Ability to work independently and within a team.