Analyst – Budgeting

Job Description

MAJOR RESPONSIBILITIES

Budget Preparation & Oversight

• Assist in the development of NO support cost budgets, Area Program budgets, and grant/projects budgets in collaboration with relevant departments.
• Consolidate budget inputs from various units and ensure alignment with strategic priorities and donor requirements.
• Participate in budget review sessions and provide technical input to improve accuracy and completeness.
• Support the preparation of budget narratives and justifications for internal and external stakeholders.

System Uploads & LDR Management

• Prepare and validate budget uploads into Horizon/Impaq/Sun System and other financial systems in collaboration with Shared Services, ensuring consistency with approved figures.
• Manage Labor Distribution Reports (LDRs), including adjustments and journal entries, to ensure accurate allocation of staff costs.
• Coordinate with People and Culture and finance teams to resolve discrepancies in LDR data and ensure alignment with payroll records.
• Maintain documentation of uploads and LDR changes for audit and reporting purposes.

PBAS Commitments & Review/Reconciliation

• Monitor PBAS (Planning, Budgeting and Accountability System) commitments and ensure they are aligned with approved budgets.
• Review PBAS reports regularly to identify variances and initiate corrective actions where necessary.
• Reconcile PBAS data with Horizon and other systems to ensure consistency and integrity of financial information.
• Support the Senior Analyst in preparing PBAS status updates for management and donors.

Cost Allocation at National Office Level

• Support the implementation of cost allocation methodologies for shared services and support functions at the NO level.
• Prepare cost allocation schedules and ensure they are applied consistently across programs and departments.
• Liaise with program teams to validate allocation bases and resolve any discrepancies.
• Document allocation processes and provide input for financial audits and donor reviews.

Follow-Up on Cost Recovery & SCR Monitoring

• Track cost recovery performance across grants and projects, identifying gaps and initiating follow-up actions.
• Monitor Support Cost Reallocation (SCR) ratios and ensure they remain within GC guidelines.
• Collaborate with grant management and finance teams to improve SCR compliance and address under-recovery issues.
• Prepare SCR analysis reports for management review and decision-making.

Knowledge And Qualifications

• A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
• Minimum of 3 years relevant experience in a finance role in NGO environment.
• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• Working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

Applicant Types Accepted

Local Applicants Only